Submitting a Property Statement in HRMS is a mandatory requirement for many employees, especially government employees and staff working in public sector organizations. This statement—often called Annual Property Return (APR) or Immovable Property Return (IPR)—helps the department maintain transparency about assets owned by employees.
Earlier, this process involved paperwork and physical submission. Today, most departments have shifted it online through the HRMS (Human Resource Management System). If you are unsure how to submit your property statement in HRMS, this guide explains the complete process in simple terms.
What Is a Property Statement in HRMS?
A property statement is a declaration of assets owned by an employee, usually including:
- Land
- House or flat
- Plot
- Property purchased, inherited, or gifted
- Property owned by self, spouse, or dependent family members
Employees are required to submit this information annually or whenever a new property is acquired.
Who Needs to Submit a Property Statement?
Typically, property statements are mandatory for:
- Central and State Government employees
- PSU employees
- Employees under service conduct rules
- Officers in supervisory or gazetted roles
The submission timeline is usually:
- Once every year (often by 31st December or as notified)
- Immediately after acquiring new property
Things to Keep Ready Before Submission
Before logging into HRMS, keep the following details ready:
- Type of property (land, house, flat, etc.)
- Location and address of the property
- Date of acquisition
- Mode of acquisition (purchase, inheritance, gift, lease)
- Purchase value or current value
- Ownership details (self / spouse / dependent)
- Whether prior permission was taken (if applicable)
Having this information ready makes the process smooth and error-free.
Step-by-Step Process to Submit Property Statement in HRMS
Step 1: Log in to HRMS Portal
Open your department’s official HRMS website.
Log in using your HRMS ID / Employee ID and Password.
If you face login issues, use the “Forgot Password” option or contact HR.
Step 2: Go to Employee Self Service (ESS)
Once logged in, navigate to the Employee Self Service (ESS) section.
Most HRMS portals place property-related options under:
- My Profile
- Service Records
- Property Return / IPR / APR
The exact menu name may differ slightly.
Step 3: Open Property Statement / IPR Module
Click on Property Statement, Immovable Property Return, or Annual Property Return.
You will see:
- Previous year submissions (if any)
- Option to Add New Property or Submit Statement
Step 4: Add Property Details
Click on Add New or Enter Property Details.
Fill in the required fields carefully:
- Property type
- Full address/location
- Date of acquisition
- Mode of acquisition
- Cost or value of property
- Source of funds (salary, loan, inheritance, etc.)
- Ownership details
Ensure all information matches official records.
Step 5: Declare “No Property” (If Applicable)
If you do not own any property, most HRMS portals provide a “Nil Property Declaration” option.
Select this option and submit. This is equally important and counts as compliance.
Step 6: Save and Preview
After entering details, click Save.
Review all information carefully. Errors in value, dates, or ownership can cause rejection or clarification requests later.
Step 7: Submit Property Statement
Once satisfied, click Submit.
After submission:
- The status changes to Submitted / Pending Approval
- The statement is forwarded to the reporting or approving authority
Some systems allow downloading an acknowledgment or PDF copy.
After Submission: What Happens Next?
- The reporting officer reviews the statement
- If approved, status changes to Accepted / Approved
- If clarification is needed, it may be sent back for correction
You can track the status anytime under Property Statement Status or History.
Common Mistakes to Avoid
- Entering incorrect property value or dates
- Forgetting to submit “Nil” declaration
- Not updating newly acquired property
- Submitting without reviewing details
- Missing the deadline
Late or incorrect submission can attract remarks under service rules.
Important Tips
- Submit the statement before the deadline
- Keep property documents safely for reference
- Update property details immediately after purchase
- Take screenshots or download acknowledgment for records
- Check status after submission to ensure approval
Final Thoughts
Submitting your property statement in HRMS is a simple but important responsibility. The system is designed to be transparent, paperless, and employee-friendly. Once you understand where to click and what details to enter, the entire process usually takes less than 10 minutes.
The key is accuracy and timeliness. A correctly submitted property statement protects you from future compliance issues and keeps your service records clean. If you face any difficulty, your HR or administrative office is always the right place to ask for help.
